Copyright: Copyright © 1994 Extensions Software Corp.


F2 Add

The F2 key or Add menu/toolbar option allows you to add a new phone directory entry. You will be prompted to enter the following information:

Name

Number

Custom Field 1 Contents

Custom Field 2 Contents

Custom Field 3 Contents

Note that you must have the proper security level access in order to perform this activity.


Contents_1
Contents

Introduction

Features

Requirements

Licensing

Upgrades

Disclaimer

Operation

Phone Directory Listing

Administration

System Setup

Phone Setup

Activity Log

Error Log

User Log

Import Data

Reindex Data

Summarize Data

Technical

Installation

Support

Release Notes

Acknowledgements


Activity Log

The activity log keeps track of all x-FONE4 user activities. The activity log may be erased periodically if its file size becomes excessively large.

Activity log information includes the following:

Application Type (WIN or DOS)

Activity Description

Date Occurrence

Time of Occurrence

User Name


F1 Help

The F1 key or Help menu/toolbar option accesses this Windows online help system.

Note that throughout x-FONE4, pressing the F1 key will always call up the x-FONE4 help contents. Individual help buttons in dialogs, however, will call up a more specific (relative) x-FONE4 help topic.


Requirements

Requirements for installation and use of x-FONE4 are as follows:

For Standalone Use

PC running MS/PC DOS 3.10 or higher with Windows in 386 enhanced mode, fixed disk drive, VGA or SVGA color monitor, and laser printer (if printouts are desired).

For NetWare Use

PC workstations running MS/PC DOS 3.10 or higher with Windows in 386 enhanced mode, VGA or SVGA color monitor, laser printer (if printouts are desired), and Novell NetWare 3.11 or higher network operating system.

For Other Network Use

x-FONE4 may be used on any network which utilizes MS or PC DOS file and record locking techniques. The built-in x-FONE4 entry screen or an external X-WARE4.INI initialization file can be used to identify the user's network login name.


Features

The x-FONE4 Network Phone Directory System from Extensions Software Corporation provides a low-cost, easy-to-use, simple-to-maintain method of tracking internal contact names and numbers.

The x-FONE4 Network Phone Directory System includes many features designed to provide complete directory listing capability. These features include the following:

Display Sort Options

Custom-Defined Phone Field Prompts

Multi-Level Security System

User Setup for Color and Font

Built-in Administration System

New User Defaults

Activity Log (audit trail)

Error Log (should errors occur)

Import Options

Database Reindex and Summary

International Date and Time Options

Network-Aware of Novell NetWare®


Licensing

The x-FONE4 Network Phone Directory System is priced per software license type and maximum number of total users.

A server license allows installation and use of x-FONE4 on a single file server and is priced as follows:

License Type	Total Number of Users	Price Each
Single-Server	001 to 025	$ 249.00
Single-Server	026 to 050	$ 349.00
Single-Server	051 to 100	$ 449.00
Single-Server	101 to 250	$ 549.00
Single-Server	Unlimited	$ 649.00

A site license allows installation and use of x-FONE4 on an unlimited number of file servers at any single site location and is priced as follows:

License Type	Total Number of Users	Price Each
Site	Unlimited	$ 2799.00

An enterprise license allows installation and use of x-FONE4 on an unlimited number of file servers at an unlimited number of locations within a single company or enterprise and is priced as follows:

License Type	Total Number of Users	Price Each
Enterprise	Unlimited	$ 4799.00

x-FONE4 may be purchased directly from Extensions Software Corporation using any of the following payment methods:

Prepayment (check or money order)

Purchase Order

American Express

Optima

MasterCard

VISA

CompuServe's SWREG (#4280 - 25 user)

Purchase of x-FONE4 means that you receive the following:

A license (server, site, or enterprise) to install and use the x-FONE4 software

A diskette with the latest x-FONE4 version plus x-FONE4 serialized license file

Free software updates via CompuServe®

Free technical support via mail, phone, FAX, or CompuServe®

New product notifications and announcements

For more information or to place an order, please contact:

Extensions Software Corporation

224 Thompson Street #165

Hendersonville, NC  28792-2805  USA

704-692-0887 Sales/Support

704-692-8879 FAX

72007,571 CompuServe Email

GO XWARE CompuServe Forum


Error Log

The error log keeps track of all user errors, should any occur. The error log may be erased periodically if its file size becomes excessively large.

Error log information includes the following:

Application Type (WIN or DOS)

Error Description

Date of Occurrence

Time of Occurrence

User Name


F8 Update

The F8 key or Update menu/toolbar option allows you to refresh (ie, update) the phone directory listing. In effect, this activity will generate a new display based on the latest phone database information.


F7 Sort

The F7 key or Sort menu/toolbar option allows you to change the method in which the phone directory listing is sorted. The available sorts are as follows:

1 - By Name

2 - By Number

3 - By Custom Field 1

4 - By Custom FIeld 2

5 - By Custom Field 3


F4 Delete

The F4 key or Delete menu/toolbar option allows you to delete the highlighted phone directory entry. Once an entry has been deleted, it can never be recalled.

Note that you must have the proper security level access in order to perform this activity.


Summarize Data

The x-FONE4 database summary displays files sizes and number of records for all x-FONE4 database files.


Reindex Data

x-FONE4 database files may be reindexed in the event they become corrupted or after a significant amount of deletion activity. Note that this activity should not be performed while users may be accessing the system.


Installation

Supplied Files:

X-FONE4.EXE	x-FONE4 executable file

X-FONE4.LIC	x-FONE4 license file

X-FONE4.HLP	x-FONE4 help file

X-FONE4.ICO	x-FONE4 icon file

X-FONE4.DLL	x-FONE4 DLL file (required)

BWCC.DLL	Borland custom controls DLL file

CTL3D.DLL	Microsoft 3D controls DLL file

Note that the BWCC.DLL and CTL3D.DLL files may not be needed if they already reside in the Windows subdirectory.

Quick Installation Steps:

1-Create a directory for the x-FONE4 main files

2-Create a directory for the x-FONE4 data files

3-Copy the supplied files into the main directory

4-Create a Windows program item for x-FONE4

5-Start x-FONE4

Detailed Installation Steps:

1-Create a directory that will contain the x-FONE4 main files. For network installation, this directory will be READ access for users.

2-Create a directory that will contain the x-FONE4 database and index files. For network installation, this directory must be READ/WRITE access for users.

3-Copy the x-FONE4 supplied files into the main directory created in step 1.

4-Create a Windows program item in the program group of your choice (ie, Database Applications). From the Windows Program Manager, select File, and choose New. Sample entries might then be as follows:

Description:	x-FONE4

Command Line:	N:\APPS\FONE\X-FONE4.EXE N:\APPS\FONE\DATA

Working Dir:	N:\APPS\FONE

Icon:	N:\APPS\FONE\X-FONE4.ICO

... where you MUST pass to data volume/path to X-FONE4.EXE as shown.

5-Start x-FONE4 by double-clicking on the x-FONE4 icon. If installed for the first time, x-FONE4 will automatically create any missing database and/or index files.


F6 Find

The F6 key or Find menu/toolbar option allows you to search for a complete or partial text phone directory entry. Note the search will be based on the currently selected phone directory sort.


System Setup

System setup allows you to customize certain -x-FONE4 parameters for your own network use. These parameters include the following:

System Name

To identify the installation and/or location name

Activity Log

To log all user activities when ON

Error Log

To log all user/system errors (if any) when ON

Access Type

To allow thus new users to access the x-FONE4 system, when OPEN

New User Security

To specify the security access level provided to all new users as follows:

HIGH allows access to all x-FONE4 activities including administration

MEDIUM allows access to all x-FONE4 activities except for administration

LOW allows only view and print of phone directory information

VIEW allows only view of phone directory information

Date Format

To specify the x-FONE4 date display type as ANSI, British, French, German, Italian, or American format

Time Format

To specify the x-FONE4 time display type as 12 hour (AM/PM) or 24 hour format

Flush Buffers

To enable/disable the DOS memory flush to disk immediately after database records have been added or changed.(on some network systems, disabling this buffer flush activity can speed up x-FONE4 performance)

Use Novell Fullname

To make x-FONE4 use Novell NetWare fullname user identifications in lieu of user login name identifications


Release Notes

02/08/95 - Version 1.13

1-Redesigned toolbar BMP's

2-Removed VIEW as a menu/toolbar option

02/03/95 - Version 1.12

1-Corrected resource load error

2-Made all resource DLL's external

02/02/95 - Version 1.11

1-Enhanced Import Data option (with file selection box and status meter)

2-Added information lookup via keyboard entry (with status display)

3-Switched to Borland style dialogs

4-Changed menu/toolbar option EXPAND to VIEW

01/18/95 - Version 1.10

1-Initial public release

2-Integrated with Novell NetWare only


User Management
User Log

The x-FONE4 user log allows you to view all x-FONE4 users as well as add/change/delete/print users. Information comprising the user log includes the following:

User Name

Security Level

Last Date in x-FONE4

Last Time in x-FONE4

Total x-FONE4 Accesses

User security levels are as follows:

HIGH provides access to all x-FONE4 activities including administration

MEDIUM provides access to all x-FONE4 activities except for administration

LOW provides access to phone directory view and print only

VIEW provides access to phone directory view only


Import Data

Data may be imported into x-FONE4 from a variety of different file formats.

dBASE III+ identifies a dBASE III+ database file. Field names in the import file must be identical to field names used by x-FONE4 (see table below).

Text Delimited by Comma identifies an ASCII text file where each individual entry is on a separate line and entry fields are separated by a comma. Note that the maximum line length is 128 characters.

Text Delimited by Tab identifies an ASCII text file where each individual entry is on a separate line and entry fields are separated by a tab (ASCII character 09). Note that the maximum line length is 128 characters.

Note that the x-FONE4 phone directory database structure is as follows:

Field Name	Field Type	Field Size
NAME	Character	20
NUMB	Character	15
UDF1	Character	38
UDF2	Character	38
UDF3	Character	38


Phone Directory Listing

The x-FONE4 main display screen includes a selection menu, an activity toolbar menu, an alpha-numeric toolbar menu, and the phone listing scrollbox.

The phone listing may be scrolled by using the keyboard cursor keys or mouse

Alpha-numeric toolbar menu options may be clicked on quickly access information that corresponds to the letter key chosen. For example, with the phone listing sorted by name, click on alpha-numeric toolbar button [B] to advance to names that begin with the letter B (or the closest subsequent name).

Keyboard letters may be pressed to quickly locate names. Letters will be displayed as they are entered. Matches must be exact in order for x-FONE4 to advance the phone listing highlight bar. Note that pressing the SPACE bar clears the quick location keyboard entries.

Menu and activity toolbar options are displayed according to the security access level of the user. Not all options may be available to all users.

Click on any of the following activity toolbar items for a description of each selection:

Note that function keys F1 through F10 may also be used to access menu and activity toolbar options.

Note that you can also double-click the left mouse button to EDIT the highlighted entry as well as single-click the right mouse button to change the SORT of the phone listing highlighted entry.

Additionally, you can drag column borders on the phone listing scrollbox to change the column widths. x-FONE4 will retain sort option and column width settings for your next x-FONE4 session.


F3 Edit

The F3 key or Edit menu/toolbar option allows you to edit the highlighted phone directory entry. You will be prompted to enter the following information:

Name

Number

Custom Field 1 Contents

Custom Field 2 Contents

Custom Field 3 Contents

Note that you must have the proper security level access in order to perform this activity.


Field Prompts
Phone Setup

x-FONE4 includes three custom fields whose display prompt (ie, name/title) may be changed. Typical field prompts in a corporate environment might be as follows:

Mail Code

Department

Manager Name

Building


Support

Technical support for x-FONE4 is available at no cost to licensed users via the methods shown below.

MAIL

Extensions Software Corporation

224 Thompson Street  #165

Hendersonville, NC  28792-2805  USA

PHONE

704-692-0887

FAX

704-692-8879

COMPUSERVE

72007,571 (Email)

GO XWARE (Forum)


F9 Print

The F9 key or Print menu/toolbar option allows you to print out the entire phone directory listing. Print options include the following:

1 - Printout Headings

2 - Portrait or Landscape

3 - Date and Time Include/Exclude

Note that the printout will be based on the currently selected phone directory sort.


F10 Setup

The F10 key or Setup menu/toolbar option allows you to customize your own x-FONE4 phone directory listing display screen. Configurable options include the following:

1 - Foreground Color

2 - Background Color

3 - Display Font Type

4 - Display Font Size

5 - Display Font Face


ESC Exit

The ESC key or Exit menu/toolbar option means that you will quit the x-FONE4 Network Phone Directory System and return to Windows.


Disclaimer

Disclaimer Agreement

Users of this program must accept the following disclaimer of warranty:

THIS SOFTWARE AND OPERATIONS GUIDE ARE SUPPLIED AS IS. EXTENSIONS SOFTWARE CORPORATION DISCLAIMS ALL WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING, WITHOUT LIMITATION, ANY WARRANTIES OF MERCHANTABILITY AND FITNESS FOR ANY PURPOSE. EXTENSIONS SOFTWARE CORPORATION ASSUMES NO LIABILITY FOR DAMAGES, EITHER DIRECT OR CONSEQUENTIAL, WHICH MAY RESULT FROM THE USE OF THIS SOFTWARE.

Ombudsman Statement

Extensions Software Corporation is a member of the Association of Shareware Professionals <ASP>. The ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, the ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for member's products. Please contact:

ASP Ombudsman

545 Grover Road

Muskegon, MI  49442-9427  USA

616-788-2765 FAX

70007,3536 CompuServe


Upgrades

x-FONE3 to x-FONE4

Licensed x-FONE3 for DOS users may upgrade to x-FONE4 for Windows and receive full credit for their initial x-FONE3 purchase. Note that this is a one-for-one license upgrade (ie, a single x-FONE3 license upgraded to a single x-FONE4 license).

x-FONE4

Licensed x-FONE4 users receive an X-FONE4.LIC file which contains encrypted licensing information. This scheme makes it possible to provide electronic online version upgrades via CompuServe. Once a new evaluation version has been posted in the NVENB forum section 18 on CompuServe, you simply download the evaluation version and copy it to where your X-FONE4.LIC file exists. The information in the X-FONE4.LIC file converts the evaluation program into a fully-licensed version.


Acknowledgements

MS DOS and Windows are trademarks of Microsoft Corporation

PC DOS is a trademark of IBM Corporation

Novell and Netware are trademarks of Novell Corporation

CompuServe is a trademark of CompuServe, Inc.

x-FONE4 is Copyright (C) 1995 by Extensions Software Corporation

All other trademarks are hereby acknowledged.